Smarter Business in Safer Workspaces

The Safer Business concept is a constantly updated collation of advice from top government and medical departments from around the world. This advice is based on data driven science and medical knowledge. It is good advice to keep in mind at any time, including annual flu seasons, but especially during the current pandemic.


COVID-19: Keep in mind that the following advice should be followed even when none of your customers or any of your workforce has shown any symptoms. COVID-19 is highly contagious and can be spread by asymptomatic people, people who have already been vaccinated, or by physical contact with infected surfaces or from one person to another.


There is no single piece of advice that can fully protect you or your business, so we suggest following as many of these guidelines as possible. The more you do to protect your business, the less you need to worry.


Employees should wash their hands regularly, using soap and water for at least 20 seconds. This includes before, during and after eating or drinking, going on breaks, handling anything from outside, touching a surface interacted with regularly by multiple people, or having close contact with another person. Gloves are only a stop-gap measure as people often, without thinking about it, touch their faces on a regular basis, meaning gloves will then carry any microbes from their face to whatever surfaces are then touched.

Normal hand soap is highly effective at killing and removing viruses and bacteria from skin. If hand washing is not convenient, hand sanitizer with at least 60% isopropyl alcohol content should be provided at convenient points throughout the workspace


Employees should avoid touching their eyes, nose and mouth.

We regularly touch hundreds of surfaces everyday with our hands, and viruses and bacteria can stay on them for many hours after. Your eyes, nose and mouth are all moist environments that viruses and bacteria thrive in, and touching them with potentially dirty hands can allow infections into your body. This also works in the other direction, with microbes being moved from your face to other surfaces or people.

Sneezing or Coughing

Team members should cover their mouth and nose with a bent elbow or tissue when coughing or sneezing. Used tissues should be disposed of immediately into a closed bin and hands washed.

Sneezing or coughing sprays tiny droplets of water into the air that may contain viruses and bacteria and can float in place sometimes for hours. Coughing or sneezing into an elbow means hands remain uncontaminated.

Wear a Mask

Masks are proven to reduce the chances of spreading respiratory diseases as they dramatically reduce the number of airborne droplets (which can contain viruses) that enter the nose and mouth, and indirectly can also stop people from touching their nose and mouth. It also protects other people if the mask wearer coughs or sneezes and is infected (even without realising it).


Which mask:

Scarfs and handkerchiefs generally will not do an adequate job. At a minimum a washable cloth mask should be used (and washed after every use). Medical masks are also effective, though not always easily available and cannot be washed but rather must be disposed of after use. Masks with valves, often designed for pollution and dust - are also not effective against microbes. For better effect, use a mask that has been treated with an anti-viral agent that is deadly to microbes, but safe for your workforce.


Si-Quat treated masks are a good solution for this, and they are odourless, breathable, comfortably cover the nose and mouth, and kill viruses and bacteria that come into contact with them.


Wearing a mask:

A mask should cover both the nose and mouth securely and be snug against the side of the face. Covering only the mouth or nose dramatically drops the effectiveness of any kind of mask. If an employee has trouble breathing using a mask it may be a sign of an underlying medical condition and they should seek medical advice. It is important that your teams remember to wash their hands before putting a mask on and after taking it off, and only handle it by the ear loops. The inside of the mask should not be touched unless using a Si-Quat (or similar anti-microbial) treated mask. Normal cloth masks must be washed after every use, and disposable masks thrown away at the end of the day.


When to wear it:

Masks should be worn whenever employees are in a shared space with other people, or public areas where it is likely that they will cross paths with another person.

Surfaces, Equipment & Tools

Clean and disinfect regularly touched surfaces, especially those that many people interact with. This includes:
doors, handles, counter tops, phones, remote controls, faucets/ taps.

Particular attention should also be given to any equipment or tools that are used on a regular basis during the course of all work tasks. Shared tools are of the highest priority in this case as they are regularly touched by multiple people.

Cross contamination is a significant medium of spreading for many of the most common bacteria and viruses, so it is important to ensure that you stop the spread from the most likely culprits.


AFFIX Labs Clean N Coat is a surface cleaner that leaves an invisible layer of active disinfectant that can kill viruses and bacteria that touch cleaned surfaces for up to one week under moderate use. High turn over businesses who clean surfaces on a daily basis can simply replace common cleaners with Clean N Coat to ensure sanitised surfaces even between cleaning cycles.

Ventilation in Workspaces or Service areas

Ventilation can be an important factor in preventing or further spreading contagious diseases or hazardous fungal spores in workspaces and public facing businesses.  If an activity can be moved outside this is ideal, but unfortunately rarely proactical.


When business must be conducted indoors, consider the following measures:

  • Wherever possible, use natural ventilation by opening windows or doors (where practical and safe) and increase total airflow to occupied spaces.

  • If using an HVAC system that allows outdoor air to be cycled in, increase this amount as much as comfortably and feasibly possible, in line with the capabilities of your system and outside air conditions.

  • Implement the highest standard of air filtration that you feasibly can without impeding the operation of your system and have filters regularly cleaned and replaced when needed.

  • Allow HVAC systems that can cycle in outside air, to run for 2 hours before and after spaces are occupied using as much outside air as possible.


Airborne contagions or aerosolised particles (tiny water droplets in the air given off when breathing, talking, sneezing and coughing) can remain in the air sometimes for hours due to their incredibly small size. Sharing air in enclosed spaces where they are not naturally blown away by outside air movement, increases the likelihood of spreading infections

Distancing and Crowds

Restaurants, fitness classes, nightclubs, offices, and other places where people gather in groups or crowded indoor settings where they talk, shout, or breathe heavily, are common places for communicable diseases to spread. The ideal amount of space that should be maintained between people is 2 meters (6 feet). Any unavoidable close space or direct interaction should be as brief in time as possible.


During epidemics such as COVID-19 or during particularly harsh flu seasons, try to provide adequate space or dividers between employees. Employees that can work off-site or from home should be given the option to do so providing they have a safe space to do so.


During outbreaks it is also just as important to build layouts and operational practices that keep individual or unique small groups of customers with adequate distance between them. This can be done by reducing or blocking off seating or tables, enforcing maximum numbers of customers at any given time either through entry control or reservations where realistic.

Staying Informed

Occasionally check trustworthy sources of advice for any significant updates. Do not rely on social media posts or information spread by anyone who is not a qualified medical doctor specialising in contagious diseases, or organisation employing such individuals such as the WHO, CDC, or national health authorities.

Misinformation is commonplace, and often a result of a misunderstanding of how medical science works. Following incorrect advice may put you and those around you at unnecessary risk. Advice may be updated from time to time to reflect the most up to date and best supported medical knowledge accepted by the vast majority of doctors and scientists around the world. Unfortunately doctors and scientist cannot predict the future, but they do have the most relevant experience and tools to give the best advice possible to reduce chances of infection.


It is vital that you communicate safety measures and good practice to all employees, and suggest good practice to customers that are interacted with in person. Where possible offer online services even if only for a part of the process. There is also a significant opportunity to advertise your safety procedures on social media and your website to reassure customers and your workforce, and give and idea of any expected considerations from them.

A Safer Home from Insect borne diseases

We're compiling all the most up to date information and conducting a wide array of tests to bring you the best possible information very soon. For more information about Insect Repellent solutions for surfaces, spaces, clothing, and personal protection, please visit :

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